Managing a Multi-Instructor Driving School

LessonBuddy school tools help owners and admins manage instructors, pupil assignments and sponsored subscriptions from one account.

Set up your school

1. Open Driving School Admin from the instructor drawer.
2. If no school exists, tap Set Up My School.
3. Confirm the school details.

The person who sets up the school becomes its owner.

Understand school roles

• Owner has full school management access.
• Admin can manage the team and assignments but cannot remove or change the owner's role.
• Instructor can view membership and leave the school, but does not receive admin tabs.

Add an instructor

1. Open Driving School Admin → Team.
2. Tap Add.
3. Enter the instructor's name and email.
4. Turn on PDI Instructor where applicable.
5. Choose Pay for them if the school will sponsor their LessonBuddy subscription.
6. Tap Create Instructor.

Open an instructor card to view their profile, pupils and available team actions.

Assign pupils

1. Open the Assign tab.
2. Tap Assign Students or Create Assignment.
3. Select one or more pupils.
4. Choose the receiving instructor.
5. Add an optional note.
6. Tap Assign.

The receiving instructor opens Student Assignments, taps Respond, then chooses Accept or Decline. Until then, the assignment remains on the school's Pending tab.

Instructors who need more pupils can use Student Assignments → Request Pupils. School admins can assign pupils from the request banner or mark the request fulfilled.

Coordinate calendars

On the Team tab, link an instructor's calendar when permission and account setup allow it. Linked diaries can be included in the school admin's combined schedule view.

When creating a lesson as a school admin, use Select Instructor to place it in the correct diary.

Sponsor instructor subscriptions

Use Pay, Paying or Scheduled on an instructor card:

• The first paid seat may open Stripe Checkout.
• Later seats can use the card on file and may be prorated.
• Eligible PDI or free-period seats can be scheduled for later billing.
• Use Stop Paying or Cancel Scheduled Payment when sponsorship should end.

Open Card & invoices to manage the school's subscription payment method and invoices.

Reassign or revoke carefully

Reassigning pupils uses the assignment workflow. Revoke can move a pupil, upcoming lessons and held lesson credit back to the admin. Historic lessons and payments stay with the original instructor, so review the confirmation before continuing.

Branding

Each instructor can add a Business Logo under Settings → Profile. Full school theme colours and school-wide branding are managed by LessonBuddy platform admins rather than school owners.

Team management checklist

• Keep owner and admin roles limited to people who need them.
• Confirm the receiving instructor before assigning pupils.
• Review pending assignments and pupil requests regularly.
• Link only the calendars needed for school coordination.
• Check sponsored-seat status after adding or removing an instructor.